How to Organize Mac Files & Folders in the Best Possible Way

Organize Mac FilesMac provides one of the best interfaces and features to organize files and folders. There are different versions of Mac, each providing a unique way of keeping and managing data. With the latest OS X Mavericks, you can perform all the features provided by earlier versions. However, OS X Mavericks has its own set of abilities to organize files and folders.

OS X Mavericks comes with an integrated tagging feature within the operating system. The Finder option in Mac OS X Mavericks contains the tagging feature. The tagging abilities can be used either from the Save panels within the system or from the iCloud file browser as well. Such a feature greatly helps in performing various file management activities like sorting, searching, viewing, and tagging etc. Thus, it makes the management task much easier.

This tagging feature is not completely new to OS X Mavericks. Similar kind of feature can be found in the previous versions of OS X. In the earlier versions colored tags were used, which formed the basis of the tagging feature in the Mavericks.

Once you create a tag, you can easily manage all the tags from the Finder option. In order to manage an existing tag you can either go to Finder->Preferences or press (Command+Comma) ->Tags. From there you can assign or rename any of the visible tags. In addition, you can delete any tag by right clicking it, and selecting the delete option. This would simply remove the tag associated with a file. However, the file would not be affected in any case. In the same way, you can rename the tag with a more meaningful name. Renaming a tag would not affect its association with any of the files.

There are various other options using which you can use for easier tagging. For example, you can automatically add your most-used tags to a file by simply dragging it to the bottom portion of the view. This would make the tags appear in a list form, when you right-click a file in the Finder to tag it. You can go to the Finder, right-click on any of the files to get all the favorite tags recently saved. However, you can also create a new tag by clicking the ‘Tags’ item. There you can specify the name of the tag in the displayed dialog box. In this way, you can easily tag files in the finder.

As mentioned earlier, tagging can be done easily with the help of ‘Save’ dialog as well. Such an option is supported in all applications in which OS X save dialog is used. In this, a new Tag file appears while saving a file. This allows you to specify the name of the tag. In case you specify a name, which has been already used as a tag, it would appear as a filtered tag, which you have already created. Then you can tag the document with the help of any auto-completed tags.

In case of Spotlight, you can search for an item using a tag by the following technique.

  1. Enter the search term you are looking for
  2. Type the name of the file, say ‘myfile’
  3. Then type ‘tag’ followed by the tag name, say ‘tag:mytag’. Here ‘mytag; is the name of the tag you wish to filter

So, the entire command would look like ‘myfile tag:mytag’.

This would allow Spotlight to search for all files having the search term “myfile” with the tag “mytag”.

All the tagged files in Mac can be displayed within the Finder. However, there are different ways of doing it. The two most common ways are through Sidebar and Search.

While using the Search bar, simply type the tag name for the files, which you want to view. A list will display all the tags in the auto completion drop down fashion. You can select a desired tag to see all the files for that specific tag in the search results.

You can also view your most recent tags from the Finder. This can be done by going to Finder > Preferences > Sidebar, and selecting the box, which says “Recent Tags.” This would make all the recent tags appear in the Finder sidebar. Once you select any one of the tag, it would display all the files associated with that selected tag.

However, you can make things simpler in an efficient way in many different ways. There are many professional programs that can be used to organize Mac files and folders. Such software makes the searching mechanism very easy and quick.

Stellar Smart Finder is one of the highly professional tools to cater the need of locating the files in Mac OS X. This file finder or Mac OS X uses an advanced search mechanism, which searches, open, reveals or removes any selected file in no time. This is possible through an advanced algorithm that also searches and removes duplicate files in a folder or volume. In addition, it shows all the details of a file like name, size, path, date of creation and modification, etc. Moreover, it provides a Sunburst view of individual Mac volume and folder content without having the need to open the folder.

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